How To Help Your Employees Adapt To Temporary Office Space

Written by Don Seckler on February 25, 2016 in Blog

How To Help Your Employees Adapt To Temporary Office Space It’s no secret that temporary office spaces are great solutions for startups and small businesses. They provide the perfect environment for launching a successful business. However, making sure employees are satisfied while adapting in this particular environment is also important to make your business grow.

But before we look at how to keep employees happy in a temporary office, here are some helpful reminders of the benefits of temporary office space:

  • Affordability
    Temporary office spaces are much cheaper than renting out a whole office. Plus, they already include furnishings, printing services, phones, internet, and a cleaning service. You also only need to pay for what space you need at any time. If you only need a workplace three days out of the week, this is your best option.
  • Flexibility
    These spaces give you the choice of expansion or reduction to fit your needs. If your business starts growing and you need more space to accommodate more workers, you can simply request more offices. Conversely, if you decide you don’t need as much space, you can ask to use a large meeting room once in awhile instead.
  • Networking
    Being in a short-term workplace means access to a variety of surrounding businesses. Some of these businesses might be similar to yours so you have the opportunity to collaborate and learn from each other. Furthermore, these offices provide a sense of community when you go to work each day.
  • Worry-free
    Leading a startup or small business is stressful enough. Fortunately, shared office spaces take care of all the menial tasks of setting up and cleaning up. You won’t have to think about designs, layouts, technology, and furnishings so you and your employees can get to work right away.

Shared office spaces offer many benefits and possibilities toward the growth of your business. However, your employees should also be on board and share the same enthusiasm for this choice in workspace. Whether you’re moving from another workspace or setting one up for the first time, it’s important for your workers to adapt. Here are some ways to help your employees make the transition:

  • Communication
    When deciding on a shared office space, involve your employees on laying out the space needs for all involved.  Getting input from everyone on your team can really help your employees feel bought in and part of the process.   That helps your people take more ownership of their jobs.
  • Comfort
    It’s important for workers to feel comfortable in a new environment. Make sure the temperature is regulated for a workable atmosphere. If possible, obtain chairs that offer proper support for sitting and provide the option for indirect lighting that mimics natural light instead of the harsh overhead lighting.
  • Productivity
    Try adding a few splashes of color to the walls by including wall art in your temporary office space. Use colors that inspire creativity, confidence, and balance like red, blue, green, and yellow. If possible, you could make sure each employee has his/her own workspace that allows optimal concentration. Also, encourage breaks by fully stocking a break room so workers can network and recharge.
  • Flexibility
    Nowadays, the 9-5 job description doesn’t have to apply to every workplace. Allow employees to match the theme of the temporary office by not adhering to strict time card punches at work. When workers feel they can be more flexible at work, they handle demand increases better and are able to fully adapt. Just let them know your expectations.

While temporary office spaces give your fledgling business an ideal foundation, they can be a little daunting to workers, especially if they’re coming from another workspace. Overall, explain fully the advantages and opportunities that will come from this new productive space and your employees will adapt smoothly.

View Virgo Business Centers 5 Midtown Manhattan locations: Midtown, Midtown East, Grand Central Terminal, Empire State Building and Penn Station.